Documentation and Archives Officer at Ngororero District (NGORORERO): (Deadline 31 December 2025)
Job responsibilities
– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; – Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; – Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
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Qualifications
- Advanced Diploma in Office Management
0 Year of relevant experience
- Bachelor’s Degree in Library and Information Science
0 Year of relevant experience
- Bachelor’s Degree in Office Management
0 Year of relevant experience
- Advanced Diploma in Library and Information Science
0 Year of relevant experience
- Bachelor’s Degree in Bibliotheconomy
0 Year of relevant experience
- Advanced Diploma in Bibliotheconomy
0 Year of relevant experience
Required competencies and key technical skills
- Organizational and planning skills
- Knowledge of archive management software
- Knowledge of the documentation management system (DMS) would be an advantage
- Knowledge of integrated document management
- Communication skills
- Interpersonal skills
- Bookkeeping skills
- Organizational Skills
- Report writing & Presentation Skills
- Proficiency in information technology,Computer literacy
- Computer Literacy
- Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
Psychometric Languages
- English
Psychometric Domains
- Decision making
Competence / Skills
- Analytical skills
Competence / Skills
- Time management
Competence / Skills
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